Zoom, Google Meet and Microsoft Teams rent the room. Jitsi Meet is Apache-2.0. BigBlueButton is LGPL-3.0 and is the closer tool when the meeting is a classroom, not a standup. Teams is also identity, files and chat. Replacing the video window does not exit Microsoft.
What do you operate?
Bandwidth, a TURN server, and the day the meeting is the all-hands and the host is down. A small team can run Jitsi. A company whose meetings are the product needs a rehearsal, not a logo swap.
What is not included?
Zoom's telephone bridge, the habit of a calendar add-on, and a recording archive with a search box. Recordings can be kept on a disk you own. The search box is a separate decision.
When should meetings stay rented?
When video is not the system of record and the suite already includes a meeting. Own the meeting when the conversation cannot be recorded into a vendor's cloud, or when the per-host fee is funding a room you could run.
What do we hand over?
We select the system, deploy it on infrastructure you control, connect it to the tools you keep, and write the runbook so your own team can operate it. Support after handover is optional. The rest of the map is in software you can stop renting; the engagement behind it is open-source business systems.
Name one process that still needs a person. We will tell you what a one-time build takes.
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